Bookkeeper

This is a paid position and is currently filled.

Below is a list of tasks for this position.

• Report to the Treasurer and coordinate with the SAAG Gallery Management Team (SGMT) to provide timely information as needed

• Train Gallery artists to assist with the reconciliation process

• Keep a signed and dated copy of every Gallery artist’s contract in the Gallery files

• Set up Artists’ Numbers and sections in Gallery artists’ binders

• Oversee Payroll Company and provide them with employee paperwork

• At least twice weekly:

• Monitor the Gallery cash, register cash, and ensure appropriate denominations for making change in accordance with current Gallery procedures

• Pick up daily shift-end envelopes and make bank deposits

• At least weekly:

• Reconcile daily sales logs, artist inventory pages, and Square (POS) reports 

• If an artist is not loading their inventory into the Inventory System, the Bookkeeper will notify the Gallery Manager for follow-up with the artist

• Arrange for sales reports to artists and managers

• At least monthly:

• Track artists’ rent payments and contact artists who are late with their rent

• If an artist’s rent is late more than once during a session, or remains unpaid after notification, the Bookkeeper will convey the information to the Gallery Manager for further action

• Pay bills, including Shopping Center rent, supplies, insurances, payroll taxes, petty cash expenses, advertising, etc.

• Compute commissions, pay artists’ sales checks, and workshop instructors’ payments

• Reconcile bank statements and credit card statements with bookkeeping records 

• Inform Treasurer of unforeseen expenses

• Prepare monthly sales reports for Shopping Center (per contract) 

• Prepare Income and Expense reports for the Treasurer for Board meetings

• Collaborate with the Treasurer on the format of the Budget and other necessary reports

• Actively recruit new members of all ages and walks of life